JPNIC Translated Document Source document: JPNIC REPORT 11 Date of the source: July 1994 Date of the last update of this translation: November 16, 1995 This is a translation of a JPNIC document. JPNIC provides this translation for convenience of those who can not read Japanese. But it may contain mis-translations, and is by no means official. One should consult the source document written in Japanese for detail. ----------------------------------------------------------------------- The 2nd general meeting of JPNIC The 2nd general meeting of JPNIC was held on April 5,1994 at the Kikai Sinkou Kaikan (Minato-ku, Tokyo). The steering committee meeting and the board of trustees meeting were held prior to the general meeting and as the board of trustees meeting exceeded the schedule for about the 30 minutes, the general meeting was opened at 14:30. Topic 1: Confirmation of the previous minutes of the meeting Followed by the opening speech of President Jun Murai, the minutes of the first general meeting held on 4/94 was confirmed. Although a few corrections related to the list of names of the attendants was done, there were no problems related to the contents of the previous minutes of the meeting. Topic 2: Settlement of accounts for the year 1993 Next, the secretary-general Masaya Nakayama reported the accounts (refer to document1 given at the end), and the report related to the activities of each Working Group (from now on it will be abbreviated as WG) was confirmed. With respect to the budget of 10,000,000 Yen, because of the membership fees of the members who entered in the middle of the fiscal year, donations, and bank interests the amount became 14,466,463 Yen. However, among the membership fees, because of the accounting circumstances of the members side, 700,000 Yen has not been paid as of April 5. There were written correspondence explaining the situation from those members to the president of JPNIC. In the expenditure part, the expenses for printing, meeting, travel, labor, translation of documents and purchase of magnetic disk units from the reserved budget totalled to 9,538,145 Yen and considering 4,3000,000 Yen for the cost for making it an incorporation the total amount was reported as 13,838,145 Yen. As a result the balance to be carried for the next year became 628,318 Yen. Out of them, there were certain items for which the estimated cost and the actual cost varied widely. o Because of the cooperation of the Computer Center of Tokyo University, the secretariat is placed within the center and as a result it has been possible to save some of the expenses (copy etc.) o Things that were pointed out in the middle of the fiscal year (expenses for translation) o The total amount decreased because of the late execution of the budget. At this stage, there was the comment that, whether the expenses necessary for making JPNIC an incorporation has been approved or not. In respect to that, the auditor Naomasa Maruyama explained the following points. o Although it is not yet decided, it would become necessary in the process of making it an incorporation. o It is difficult to find the expenditure that has crossed the budget with respect to the earnings that has crossed the budget and from the point of management, it is not desirable to have a large amount of surplus. There seems to be discussions regarding this matter during the board of trustees meeting. And it has been heard, that this was the reason for extending the board of trustees meeting for 30 minutes. Topic 3: JPNIC members for the year 1994 The list of members for the present year was introduced. Two members have left in the middle of the fiscal year and as a result the number of members has become 22. Topic 4: Budget for the year 1994 Following was an explanation by the secretary-general Masaya Nakayama regarding the budget for the year 1994 (refer to document 2 given at the end). The budget for the present year is based on the applications from each WG and the performance of last year. Compared to the last year, although the membership fees have increased, this is to be used for the following. o Labor costs for the staffs engaged to the secretariat, cost for each WG's part-timer (although it was supposed to be free of cost) o Improvement of softwares for allocation and development (this was also supposed to be free of cost) o Expenses for official reports Topic 5: Revision of rules and regulations The last topic was related to the revision of the regulations of Japan Network Information Center. Naomasa Maruyama who is the chairman of rule WG explained about the points that are to be revised. The rules are also to be revised along with the revision of the regulations, and it has been reported that the approval is already obtained during the board of trustees meeting. There was the opinion that the introduction of half-yearly system is not necessary. The main points related to the the revision are as follows. o Introduction of half-yearly pay system for membership o Strengthen the policy for preventing the raise of membership fees o Strengthen the effect of the letters from the administrative authority o Addition of quorum for making decisions based on documents o Decide the vice chair of the steering committee during the term of the committee members o Correspondence to donations Decision At the end, vote was performed for the 3 topics mentioned above and in each case, the decision was based on the majority of votes. In this way (unfortunately, arrangements were not perfect), the 2nd general meeting of JPNIC was closed. The public documents related to the minutes of the meeting is yet to appear as of May 10, but they are suppose to be available through anonymous FTP (ftp.nic.ad.jp) or e-mail (mail-server@nic.ad.jp). For obtaining documents through FTP or e-mail, please refer to the Feb.,94 issue. The schedule for the steering committee meeting of this year is as follows. As the size of the conference room is fixed, please contact to the following JPNIC secretariat for attending the same. The 8th steering committee meeting is scheduled on May 10 (1994) The 9th steering committee meeting is scheduled on Jul.19 The 10th steering committee meeting is scheduled on Sep.13 The 11th steering committee meeting is scheduled on Nov.2 The 12th steering committee meeting is scheduled on Jan.20 (1995) The 13th steering committee meeting is scheduled on Mar.7 (Nobuhiro Sakai, dB-soft Japan) Contact address Japan Network Information Center c/o Computer Center, University of Tokyo 2-11-16, Yayoi, Bunkyo-ku, Tokyo 113, Japan Fax: +81-3-5684-7256 Document 1: The statement of accounts for the year 1993 [Earnings] Budget Settled on 31/3 Membership fees 10,000,000 13,500,000 Dues 700,000 Donation 258,750 Bank interests 7,713 --------------------------------------------------------- Total 10,000,000 14,466,463 [Expenditure] Printing cost News letter 500,000 600,000 Copy etc. 200,000 14,317 Cost for meeting Conference room rent 200,000 138,600 Food 450,000 788,825 Travel expenses Board of trustees, steering committee 2,640,000 1,481,274 Travel allowance Continental 120,000 78,269 Foreign countries 1,000,000 654,035 Expendable Stamp 40,000 40,000 Envelope 70,000 53,560 Other, stationaries 60,000 93,139 Labor cost Part-time 1,248,000 1,015,591 Communication Postal 120,000 36,057 Tel, FAX 240,000 119,316 Rental cost WS, printer etc. 2,500,000 2,287,012 Tel, FAX 200,000 189,623 Translation Translation of documents 0 1,556,715 Incorporation 0 4,300,000 Preliminary expenses * 412,000 391,812 ---------------------------------------------------------- Total 10,000,000 13,838,145 * 2.0 GB magnetic disk unit [Settlements of account] In 14,466,463 Out 13,838,145 ---------------------------------------------------------- Carry-over for the next year 628,318 (Unit = Yen) Document 2: Budget for the year 1994 [In] Membership fees 23,800,000 Carry-over from last year 628,318 ------------------------------------------------ Total 24,428,318 [Out] Cost for meeting Conference room rent 200,000 (General meeting) Food 800,000 Travel allowance Continental 2,400,000 (Steering committee meeting, board of trustees meeting, JCRN, WG) Foreign countries 1,500,000 (APNIC/APCCIRN twice a year) Labour Associate staffs 5,040,000 (420,000 per month * 12) Part-time 5,040,000 (@1,200 * 21 hours * 50 weeks * 4 persons) Communication Post 100,000 Tel, FAX 100,000 Rental costs WS, printer etc. 3,210,000 Tel, FAX 390,000 Printing costs New letter 1,000,000 Translation 2,500,000 Expendable Stationaries 100,000 Activities Software development 1,200,000 (IP address allocation etc.) Reports 500,000 (Interop 94) Preliminaries 348,318 ------------------------------------------------------- Total 24,428,318 [In & Out] In 24,428,318 Out 24,428,318 ------------------------------------------------------- Total 0 (Unit = Yen)